Festival of Champions
September 22, 2012
Foc time table spreadsheet(updated).xlsx
What is new?
The warm up area is undergoing many changes. There will be a new softball field where the grass field is currently(starts construction soon). The bottom line .....you will get a 15 set-up stretch time and 30 minutes of music warm-up (See the map and new schedule). “The hill” sidewalk will be very busy (HEAVY TRAFFIC ZONE). Please give right away to bands coming down the hill going to perform. We have suggested travel times to go up and down the hill. When entering/exiting the warm-up fields..please give right of way to bands exiting the warm -up areas.
A few guidelines for warm-up areas:
Warm-up A & B Face brass face west
Warm-up C & D Face brass face north (Towards Lowes)
During 15 minute stretch--No Playing-- Glock Blocks --etc
The last note of warm up must @ on time
The group next near you will start be set-up and start playing @ exactly on time
There will be no time keeper-stay on time
Murray State Guides will help you to your area
Video Recording and judges comments will be distributed through dropbox.
Telecast:
We are making plans to telecast Festival of Champions on KET and PBS.
We are early in the planning stages, but here are a few basic details:
. 1.All Bands performances will be included in the telecast. The higher you place in competition, more of your show will be included.
. 2.No additional copyright and permissions are required. PBS has special copyright exemptions.
. 3.Each Band’s Director and Drum Majors will do a short interview in the Racer Room.
. 4.We plan to air state-wide and nationally.
2012 Judges
Gary Gilroy, David Fullmer, Gary Arrasmith, Craig Cornish
Shawn Silva, John Converse, Eric Willie, David Fairchild
Format:
Festival of Champions is a prelims/finals format contest.
The finalists will be the top score in each class (5 Bands) and the next 7 highest scores regardless of class. Following the announcement of the finalist bands, the finalist band directors should report to the Racer Room for a drawing for the finals order. There will be a BOA type finals draw. The top 6 highest scores regardless of class will draw for the latest 6 time slots. The 6 lowest prelim scores will draw for the earliest 6 time slots. Finalist score packets will be in the Racer Room. The Racer Room is located on level one of Stewart Stadium (take the elevator on the main concourse down to level one).
If the 2nd place band in any class does NOT qualify for finals competition, these bands will perform in competition starting @ 5:30p.m (they go first in finals-reverse order). If all classes have two bands qualify for finals, there will be no extra finalists added. (the finals schedule will be adjusted) There will be no more than three additional finalists, should four 2nd place bands (2nd place in class) not qualify for finals, the top three scoring of 2nd place (in each class) bands will be in finals. I will try to advise directors whose groups may have to go early 5:30-6:15 prior to the official announcement of finals so that they can prepare for finals. We will also announce the finals performance time of any 2nd place band that performs @ 5:30, 5:45, or 6:00.
Spectator Parking:
The most convenient parking for spectators is behind Regional Special Events Center (CFSB Center). The CSFB lots are traditionally full by 1pm. Suggest to your fans parking near Cracker Barrel or the MSU lots south and west of the stadium. There is additional spectator parking near Cracker Barrel. Handicap Parking must enter from the southwest/roundabout area.
Food Service:
If you are providing food service (grilling etc.) @ the stadium area, we want you to use the grass picnic area (Northeast corner of stadium area). If this creates a problem, call. It would be ideal, if food service vehicles got to the stadium as early as possible. We can pull food service trucks into the grass area. There is a curb, but it is possible to get food vehicles in the grass area. Please have parents cook and serve food in the grass area next to the parking lot. Serving food in the parking lot area creates a safety hazard. Because of the drought, please have a fire extinguisher on site if grilling ( it's still very dry). We will provide dumpsters in the parking lot area. Thanks for helping keeping the parking lot clean. The band feeding area will be tight. Please be considerate to other bands, the grass area is a common space for all bands to use.
Please let parents and bus drivers know that there is no "hospitality room".
Bus and Equipment Truck Information:
When your band arrives at Murray State, please have all vehicles enter the stadium parking lot from Highway 641 (across from Cracker Barrel). All other entrances will be closed during prelims. The stadium parking area is divided with equipment trucks on one side, and cars on the other. This can be less than ideal for parents, but it is safer for the students to keep all cars out of the north end of the lot. Please inform parents they will not be able to park with the buses.
The traffic flow for buses is one way
Pull the buses as far north as possible, this is so that more than one band can unload @ a time. Please try to load/unload as quickly as possible! 5-7 minutes.
Buses may not stay in the load/unloading lane for long, there will be 67 buses today. Load/unloading in the same spot all day. Early the day, we will try to drop off student next to equipment trucks.
Please park in a tight formation in the Church of Christ Parking Lot
We will be providing a MSU car shuttle service to and from Bus Parking.
We will also have golf carts available, if we have a lot of bus traffic hit at one time.
The shuttle service pick up is near the pit gate, in the northeast corner of the parking lot. Ask pit gate workers, if you need assistance finding the shuttle.
Bus Driver Shuttle service will not be available from 3:30-4:15 & 9:15pm-9:45pm.
If everyone tries to leave @ once, your drivers could walk to the corner of 12th (Hwy 641) and Rt. 121 and use the crosswalk.
Crossing Rt. 121 with the buses might be tough @ times. Consider exiting the stadium turning east with buses and turning around somewhere (Walmart?) and coming down 121 west to park in the Church of Christ Parking Lot. Student pickup will be done with the same traffic flow as student drop off. Please take attendance in the picnic area, then call for your buses. Again, make student pickup as fast as possible. The Church of Christ cannot be used for any other purpose except for bus parking. You may not practice or do any food service @ the Church of Christ property.
Dressing Rooms:
Dressing facilities (bathrooms) will be available in RSEC (next to the stadium-new name CFSB) on the Upper concourse level from 7:30am-10:30pm. Students are not allowed to hang out in CFSB. Please supervise your students while in RSEC (CFSB). This is not a meeting or rehearsal space. Do not cross the barricades, use only the designated changing area. Additional changing areas are available in the stadium concourse 7:30am-10:30pm
Pit Gate Area:
The north east corner of the stadium/baseball area/pit gate is very congested area. Please refrain from congregating/meeting in this area. Please do not do a group stretch in the parking lot area. This creates several safety and logistical problems.
Complimentary Passes:
The Murray State Drum Majors will greet you as your busses enter the parking lot and will give you an information packet, complimentary program, and chaperone/bus driver complimentary tickets as outlined in the KMEA rules. There will be no band guides this year. If you need a tour of the stadium, the MSU drum majors will take you on a guide tour- via golf cart (a 5 minute tour).
All Directors and weekly teaching staff will get FOC staff badges.
These badges are for staff that teach on a weekly basis.
On arrival, you will also receive 1 complimentary pass (ticket) for each 10 band members + 1 for each bus + 1 Truck Pass (only for one truck).
If you have more than one truck, you will need to use chaperone passes (tickets) for the additional drivers.
Please clarify for your parents who receives these passes.
All others parents/support staff need to purchase tickets.
We have not made staff passes for staff members that are Murray State Students.
Other Instructions:
Bands will enter the stadium through the north gate and will exit through the south gate (scoreboard).
Pit equipment and large props will enter from the equipment gate at the northeast end of the stadium. You may use as many personnel necessary to get your pit and props on, but all those people must exit the south gate and re-enter the stadium from the spectator entrance with a ticket or pass.
The NCAA painted hash marks on the field are at 32 steps from the front and back sidelines. We will tape a second set of high school hash marks at 28 steps for you. We will be using painters tape( due to the new turf). We will try to make sure a complete set of hashes is on the field when your band starts it's performance. It is possible the hashes will come up as you march over them. We will do our best to make sure they stay down. If you have any questions give us a call.
An ambulance will be located at the South gate. Other than the ambulance, there is no “First-Aid Station”.
Lost and Found will be in the ticket booths or in the press box
No one is allowed in the press box (includes your own video personnel).
Concessions will be available from our two professional music fraternities. Please inform your students and parents that Band T-shirts and band related items will be for sale in the concession area.
Band Pictures will not be taken this year.
There are facilities for filling large coolers of water @ the North end of stadium near the band entrance.
The stadium will be cleared at the conclusion of prelims, immediately following the announcement of prelim awards.
Drum Majors should report to field after Racer Band performs @ prelims 4:10, and finals 9:40.
It would be great for all directors to be @ track level during awards, so the finals draw can happen fast. The turn around to start finals is tight. The stadium will be cleared immediately following the announcement of prelim awards. The turn around to start finals is tight.
There will be a water station on the south end of stadium as you exit your performance.
Field rules:
No confetti, gum, sunflower seeds, food or drink(except water), etc. are allowed on the field.
No heat generating source should touch or reflect on the turf. Small vehicles will be allowed on the track, but we will ask you to make wide turns in the grass areas.
Anything on the field with wheels, must have large/wide tires. Most marching equipment has this type wheel.
Be sure all wheel locks are off when moving equipment.
All pit vehicles must have a bib underneath the entire under carriage.
All pit vehicles must be smaller type vehicles (golf carts, 4 wheelers, etc.).
MSU & KMEA provide no assistance in moving your equipment.
You are liable for repair of any damage to the track or field.
Comment Sheet and Recap Distribution:
Adjudication forms, composite sheets, and adjudicator evaluation forms will be distributed in the Racer Room after prelims. Non-finalist packets will be distributed on the track. The packet will also include adjudicator and festival evaluation forms.
Prelim Awards:
Prelim awards will be announced after the Racer band performance @ 4:10.
The prelim ceremony will be drum majors only. Drum Majors should report to field after Racer Band performs @ prelims 4:10.
Best in Class (1st, 2nd , and 3rd in each class), Overall Percussion, and Overall Guard awards will be based on preliminary performances.
Final Awards:
The finals award ceremony will be drum majors only. Drum Majors should report to field after Racer Band performs @ finals 9:40.
Best Visual Performance, Best Music Performance, Best GE, Best Woodwinds, Best Brass will be based on finals performances.
Tickets:
Tickets at the gate will be available on contest day for the following prices:
Adults Children
Under 12 (MSU Student w/ID)
Prelims $10.00 $5.00
Finals $10.00 $5.00
Combination $15.00 $7.00
(Prelims and finals)
Advance Group Ticket Orders:
The Festival of Champions will offer a special group rate for advance orders of twenty (20) or more combination tickets.
20 or more combination tickets for $10.00 each
20 or more Single Session tickets for $7.00 each
This offer is being made for parent group or for schools wishing to bring their junior high/middle school band students, or for bands who wish to observe rather than participate.
Please contact Dennis Johnson to qualify for this reduced rate. We will hold your advance sale tickets at the ticket booth and they may be picked up the day of the event.
We are delighted that you will be joining us and look forward to your arrival on our campus. If you have any questions please feel free to call!
John Fannin Dennis L. Johnson
Assistant Director of Bands Director of Bands and Orchestra
(270) 809-6449 or 210-1429(cell) (270)809-6456 (office)
john.fannin@murraystate dennis.johnson@murraystate.du
*************************************************************************************************************
REGISTRATION DEADLINE: 7 PM CDT on Monday, August 27, 2012
Maximum number of bands - 24
KMEA Members must apply on line @ KMEA.org
Out of State Band fill out and return this application
Return to John Fannin
We are making plans to telecast Festival of Champions on KET and PBS.
We are early in the planning stages, but here are a few basic details:
-
1.All Bands performances will be included in the telecast.
-
2.No additional copyright and permissions are required. PBS has special copyright exemptions.
-
3.Each Band’s Director and Drum Majors will do a short interview.
-
4.We plan to air state-wide and nationally.
2012 Judges
Gary Gilroy
David Fullmer
Gary Arrasmith
Craig Cornish
Shawn Silva
John Converse
Eric Willie (Perc)
(Guard)
Our format and general format/guidelines
stay the same year to year
Format:
Festival of Champions is a prelims/finals format contest.
If we have 19 band and under participating, the finalists will be the top score in each class (5 classes) and the next 5 highest scores regardless of class.
If we are 20 bands and over participating, the finalists will be the top score in each
class and the next 7 highest scores regardless of class
10/12 Finalists
The finalists will be the top score in each class (5 Bands) and the next 5/7 highest scores regardless of class. Following the announcement of the finalist bands, the finalist band directors should report to the Racer Room for a drawing for the finals order. There will be a BOA type finals draw. The top 5/6 highest scores regardless of class will draw for the latest 5/6 time slots. The 5/6 lowest prelim scores will draw for the earliest 6 time slots. Finalist score packets will be in the Racer Room. The Racer Room is located on level one of Stewart Stadium (take the elevator on the main concourse down to level one).
If the 2nd place band in any class does NOT qualify for finals competition, these bands will perform in competition starting @ 5:30p.m (they go first in finals-reverse order). If all classes have two bands qualify for finals, there will be no extra finalists added. (the finals schedule will be adjusted) There will be no more than three additional finalists, should four 2nd place bands (2nd place in class) not qualify for finals, the top three scoring of 2nd place (in each class) bands will be in finals.
Following the announcement of the finalist bands, the finalist band directors should report to the Racer Room for a drawing for the finals order. There will be a BOA type finals draw. The top 5/6 highest score regardless of class will draw for the latest 5/6 time slots. The 5/6 lowest prelim scores will draw for the first 5/6 time slots. Finalist score packets will be in the Racer Room. The Racer Room is located on level one of Stewart Stadium (take the elevator on the main concourse down to level one).
Parking and Parking Lots:
When your band arrives at Murray State, please have all vehicles enter the stadium parking lot from Highway 641 (across from Cracker Barrel). All other entrances will be closed during prelims. The stadium parking area is divided with equipment trucks on one side, and cars on the other. This can be less than ideal for parents, but it is safer for the students to keep all cars out of the north end of the lot. Please inform parents they will not be able to park with the buses. The most convenient parking for spectators is behind Regional Special Events Center (RSEC). There is additional spectator parking near Cracker Barrel.
The northeast lot will be used for equipment trucks and student drop off. Inform your drivers that things will be tight--each set of parents want an acre of real estate--This just won't be possible! Please park your equipment vehicles and buses very close together. We need your help to make this work. Buses will be parked off site. Buses will unload and load in the Northeast Parking lot. Unloading and Loading must happen quickly--or we will have a traffic jam. We will provide a bus driver shuttle to and from bus parking. Be sure students unload buses completely.
We will provide dumpsters in the parking lot area. Thanks for helping keeping the parking lot clean. Please have parents cook and serve food in the grass area next to the parking lot. Serving food in the parking lot area creates a safety hazard. Because of the drought, please have a fire extinguisher on site if grilling ( it's still very dry). The band feeding area will be tight. Please be considerate to other bands, the grass area is a common space for all bands to use.
Pit Gate Area:
The north east corner of the stadium/baseball area/pit gate is very congested area. Please refrain from congregating/meeting in this area.
Please do not do a group stretch in the parking lot area. This creates several safety and logistical problems.
Dressing Rooms:
Dressing facilities (bathrooms) will be available in RSEC (next to the stadium-new name CFSB) on the Upper concourse level from 8am-10:30pm. Students are not allowed to hang out in RSEC. Please supervise your students while in RSEC (CFSB). This is not a meeting or rehearsal space. Do not cross the barricades, use only the designated changing area. Let's make sure this new procedure goes smoothly. Additional changing areas are available in the stadium concourse 7:30am-10:30pm
Complimentary Passes
The Murray State Drum Majors will greet you as your busses enter the parking lot and will give you an information packet, complimentary program, and chaperone/bus driver complimentary tickets. There will be no band guides this year. If you need a tour of the stadium, the MSU Dm's will take you on a guide tour- via golf cart (a 5 minute tour). On arrival, you will receive 1 complimentary pass for each 10 band members + 1 for each bus + 1 Truck Pass (only for one truck). If you have more than one truck, you will need to use chaperone passes for the additional drivers. All Directors and weekly teaching staff listed on your application will get badges. These badges are for staff that teach on a weekly basis. Please clarify for your parents who receives these passes. All others parents/support staff need to purchase tickets. There is no hospitality room for bus drivers and chaperones.
Instructions:
Bands will enter the stadium through the north gate and will exit through the south gate (scoreboard).
Pit equipment and large props will enter from the equipment gate at the northeast end of the stadium. You may use as many personnel necessary to get your pit and props on, but all those people must exit the south gate and enter the stadium from the spectator entrance with a ticket or pass.
The NCAA painted hash marks on the field are at 32 steps from the front and back sidelines. We will tape a second set of high school hash marks at 28 steps for you. We will be using painters tape( due to the new turf). We will try to make sure a complete set of hashes is on the field when your band starts it's performance. It is possible the hashes will come up as you march over them. We will do our best to make sure they stay down. If you have any questions give us a call.
An ambulance will be located at the South gate. Other than the ambulance, there is no “First-Aid Station”.
Lost and Found will be in the ticket booths or in the press box
No one is allowed in the press box..
Concessions will be available from our two professional music fraternities. Please inform your students and parents that Band T-shirts and band related items will be for sale in the concession area.
Band Pictures will not be taken this year.
There are facilities for filling large coolers of water @ the North end of stadium near the
band entrance.
The stadium will be cleared at the conclusion of prelims, immediately following the announcement of prelim awards.
Drum Majors should report to field after Racer Band performs @ prelims 4:00.
There will be a water station on the south end of stadium as you exit your performance.
Field rules:
No confetti, gum, sunflower seeds, food or drink(except water), etc. are allowed on the field.
No heat generating source should touch or reflect on the turf. Small vehicles will be allowed on the track, but we will ask you to make wide turns in the grass areas.
Anything on the field with wheels, must have large/wide tires. Most marching equipment has this type wheel.
Be sure all wheel locks are off when moving equipment.
All pit vehicles must have a bib underneath the entire under carriage.
All pit vehicles must be smaller type vehicles (golf carts, 4 wheelers, etc.).
MSU & KMEA provide no assistance in moving your equipment.
You are liable for repair of any damage to the track or field.
Adjudicator Comments and Comment Sheets Distribution:
Adjudication forms, Comment CD, composite sheets, and adjudicator evaluation forms will be distributed in the Racer Room after prelims. Non-finalist packets will be distributed on the track. The packet will also include adjudicator and festival evaluation forms.
Awards:
Prelim awards will be announced after the Racer band performance @ 4:00.
The prelim and finals award ceremonies will be drum majors only.
Best in Class (1st, 2nd , and 3rd in each class), Overall Percussion, and Overall Guard awards will be based on preliminary performances.
Best Visual Performance, Best Music Performance, Best GE, Best Woodwinds, Best Brass will be based on finals performances.
Tickets:
Tickets at the gate will be available on contest day for the following prices:
Adults Children
Under 12 (MSU Student w/ID)
Prelims $10.00 $5.00
Finals $10.00 $5.00
Combination $15.00 $7.00
(Prelims and finals)
Advance Group Ticket Orders:
The Festival of Champions will offer a special group rate for advance orders of twenty (20) or more combination tickets.
20 or more combination tickets for $10.00 each
20 or more Single Session tickets for $7.00 each
This offer is being made for parent group or for schools wishing to bring their junior high/middle school band students, or for bands who wish to observe rather than participate.
Please contact Dennis Johnson to qualify for this reduced rate. We will hold your advance sale tickets at the ticket booth and they may be picked up the day of the event.
John Fannin
270-210-1429(CELL)
My cell is the best way to contact me with any problems or questions