Festival of Champions September 22, 2012 REGISTRATION DEADLINE: 7 PM CDT on Monday, August 27, 2012 Maximum number of bands - 24 KMEA Members must apply on line @ KMEA.org Out of State Band fill out and return this application OutofStateMBInfo-2.xls Return to John Fannin We are making plans to telecast Festival of Champions on KET and PBS. We are early in the planning stages, but here are a few basic details: All Bands performances will be included in the telecast. The higher you place in competition, more of your show will be included. We envision non-finalist getting about a minute to 90 seconds of air time. (More details later) No additional copyright and permissions are required. PBS has special copyright exemptions. Each Band’s Director and Drum Majors will do a short interview. We plan to air state-wide and nationally. 2012 Judges Gary Gilroy David Fullmer Gary Arrasmith Craig Cornish Joe Roche John Converse Eric Willie (Perc) (Guard) Our format and general format/guidelines stay the same year to year Format: Festival of Champions is a prelims/finals format contest. If we have 19 band and under participating, the finalists will be the top score in each class (5 classes) and the next 5 highest scores regardless of class. If we are 20 bands and over participating, the finalists will be the top score in each class and the next 7 highest scores regardless of class 10/12 Finalists The finalists will be the top score in each class (5 Bands) and the next 5/7 highest scores regardless of class. Following the announcement of the finalist bands, the finalist band directors should report to the Racer Room for a drawing for the finals order. There will be a BOA type finals draw. The top 5/6 highest scores regardless of class will draw for the latest 5/6 time slots. The 5/6 lowest prelim scores will draw for the earliest 6 time slots. Finalist score packets will be in the Racer Room. The Racer Room is located on level one of Stewart Stadium (take the elevator on the main concourse down to level one). If the 2nd place band in any class does NOT qualify for finals competition, these bands will perform in competition starting @ 5:30p.m (they go first in finals-reverse order). If all classes have two bands qualify for finals, there will be no extra finalists added. (the finals schedule will be adjusted) There will be no more than three additional finalists, should four 2nd place bands (2nd place in class) not qualify for finals, the top three scoring of 2nd place (in each class) bands will be in finals. Following the announcement of the finalist bands, the finalist band directors should report to the Racer Room for a drawing for the finals order. There will be a BOA type finals draw. The top 5/6 highest score regardless of class will draw for the latest 5/6 time slots. The 5/6 lowest prelim scores will draw for the first 5/6 time slots. Finalist score packets will be in the Racer Room. The Racer Room is located on level one of Stewart Stadium (take the elevator on the main concourse down to level one). Parking and Parking Lots: When your band arrives at Murray State, please have all vehicles enter the stadium parking lot from Highway 641 (across from Cracker Barrel). All other entrances will be closed during prelims. The stadium parking area is divided with equipment trucks on one side, and cars on the other. This can be less than ideal for parents, but it is safer for the students to keep all cars out of the north end of the lot. Please inform parents they will not be able to park with the buses. The most convenient parking for spectators is behind Regional Special Events Center (RSEC). There is additional spectator parking near Cracker Barrel. The northeast lot will be used for equipment trucks and student drop off. Inform your drivers that things will be tight--each set of parents want an acre of real estate--This just won't be possible! Please park your equipment vehicles and buses very close together. We need your help to make this work. Buses will be parked off site. Buses will unload and load in the Northeast Parking lot. Unloading and Loading must happen quickly--or we will have a traffic jam. We will provide a bus driver shuttle to and from bus parking. Be sure students unload buses completely. We will provide dumpsters in the parking lot area. Thanks for helping keeping the parking lot clean. Please have parents cook and serve food in the grass area next to the parking lot. Serving food in the parking lot area creates a safety hazard. Because of the drought, please have a fire extinguisher on site if grilling ( it's still very dry). The band feeding area will be tight. Please be considerate to other bands, the grass area is a common space for all bands to use. Pit Gate Area: The north east corner of the stadium/baseball area/pit gate is very congested area. Please refrain from congregating/meeting in this area. Please do not do a group stretch in the parking lot area. This creates several safety and logistical problems. Dressing Rooms: Dressing facilities (bathrooms) will be available in RSEC (next to the stadium-new name CFSB) on the Upper concourse level from 8am-10:30pm. Students are not allowed to hang out in RSEC. Please supervise your students while in RSEC (CFSB). This is not a meeting or rehearsal space. Do not cross the barricades, use only the designated changing area. Let's make sure this new procedure goes smoothly. Additional changing areas are available in the stadium concourse 7:30am-10:30pm MSU Festival of Champions.pdf New MAP Complimentary Passes The Murray State Drum Majors will greet you as your busses enter the parking lot and will give you an information packet, complimentary program, and chaperone/bus driver complimentary tickets. There will be no band guides this year. If you need a tour of the stadium, the MSU Dm's will take you on a guide tour- via golf cart (a 5 minute tour). On arrival, you will receive 1 complimentary pass for each 10 band members + 1 for each bus + 1 Truck Pass (only for one truck). If you have more than one truck, you will need to use chaperone passes for the additional drivers. All Directors and weekly teaching staff listed on your application will get badges. These badges are for staff that teach on a weekly basis. Please clarify for your parents who receives these passes. All others parents/support staff need to purchase tickets. There is no hospitality room for bus drivers and chaperones. Instructions: Bands will enter the stadium through the north gate and will exit through the south gate (scoreboard). Pit equipment and large props will enter from the equipment gate at the northeast end of the stadium. You may use as many personnel necessary to get your pit and props on, but all those people must exit the south gate and enter the stadium from the spectator entrance with a ticket or pass. The NCAA painted hash marks on the field are at 32 steps from the front and back sidelines. We will tape a second set of high school hash marks at 28 steps for you. We will be using painters tape( due to the new turf). We will try to make sure a complete set of hashes is on the field when your band starts it's performance. It is possible the hashes will come up as you march over them. We will do our best to make sure they stay down. If you have any questions give us a call. An ambulance will be located at the South gate. Other than the ambulance, there is no “First-Aid Station”. Lost and Found will be in the ticket booths or in the press box No one is allowed in the press box.. Concessions will be available from our two professional music fraternities. Please inform your students and parents that Band T-shirts and band related items will be for sale in the concession area. Band Pictures will not be taken this year. There are facilities for filling large coolers of water @ the North end of stadium near the band entrance. The stadium will be cleared at the conclusion of prelims, immediately following the announcement of prelim awards. Drum Majors should report to field after Racer Band performs @ prelims 3:45. CHANGE THIS YEAR Warm-up areas are behind the stadium. This area has changed. Where “warm-up A” used to be is a parking lot--we will use that area for pit warm-ups. I will take a photo this remodeled area week and send it. We have guides on the practice field to help direct you to the correct warm-up spots. All warm-ups must take place directly behind the press box. Have brass face away from the stadium. Please enter and exit the warm-up areas on time. There is no water station @ the warm-up field. If you take your pit to warm-up, stay off grass if muddy/wet. Watch out sprinkler heads. You will be responsible for any broken sprinkler heads on these fields. There will be a parking lot area next to your warm-up area for pits’s A complimentary DVD of your performance will be provided in your score packet. No additional copies are be available (copyright law). There will be a water station on the south end of stadium as you exit your performance. Finalist Judging Panel Several judges will stay on the same sheet for finals. A few will switch (this will give you some new reads). Some judges are comfortable only in one caption. This keeps the panel judging as strong as possible for finals. The final decision on what caption they judge is up to the judging panel (they are the most impartial voice in this discussion). The percussion and guard judge will do comment tapes only for finals(no scores). Field rules: No confetti, gum, sunflower seeds, food or drink(except water), etc. are allowed on the field. No heat generating source should touch or reflect on the turf. Small vehicles will be allowed on the track, but we will ask you to make wide turns in the grass areas. Anything on the field with wheels, must have large/wide tires. Most marching equipment has this type wheel. Be sure all wheel locks are off when moving equipment. All pit vehicles must have a bib underneath the entire under carriage. All pit vehicles must be smaller type vehicles (golf carts, 4 wheelers, etc.). MSU & KMEA provide no assistance in moving your equipment. You are liable for repair of any damage to the track or field. Adjudicator Comments and Comment Sheets Distribution: Adjudication forms, Comment CD, composite sheets, and adjudicator evaluation forms will be distributed in the Racer Room after prelims. Non-finalist packets will be distributed on the track. The packet will also include adjudicator and festival evaluation forms. Awards: Prelim awards will be announced after the Racer band performance @ 3:45. The prelim and finals award ceremonies will be drum majors only. Best in Class (1st, 2nd , and 3rd in each class), Overall Percussion, and Overall Guard awards will be based on preliminary performances. Best Visual Performance, Best Music Performance, Best GE, Best Woodwinds, Best Brass will be based on finals performances. Tickets: Tickets at the gate will be available on contest day for the following prices: Adults Children Under 12 (MSU Student w/ID) Prelims $13.00 $5.00 Finals $13.00 $5.00 Combination $20.00 $7.00 (Prelims and finals) Advance Group Ticket Orders: The Festival of Champions will offer a special group rate for advance orders of twenty (20) or more combination tickets. 20 or more combination tickets for $15.00 each 20 or more Single Session tickets for $10.00 each This offer is being made for parent group or for schools wishing to bring their junior high/middle school band students, or for bands who wish to observe rather than participate. Please contact Dennis Johnson to qualify for this reduced rate. We will hold your advance sale tickets at the ticket booth and they may be picked up the day of the event. John Fannin 270-210-1429(CELL) My cell is the best way to contact me with any problems or questions

Festival of Champions

September 22, 2012

REGISTRATION DEADLINE: 7 PM CDT on Monday, August 27, 2012

Maximum number of bands - 24

KMEA Members must apply on line @ KMEA.org

Out of State Band fill out and return this application

OutofStateMBInfo-2.xls

Return to John Fannin

We are making plans to telecast Festival of Champions on KET and PBS.

We are early in the planning stages, but here are a few basic details:

1.All Bands performances will be included in the telecast. The higher you place in competition, more of your show will be included. We envision non-finalist getting about a minute to 90 seconds of air time. (More details later)
2.No additional copyright and permissions are required. PBS has special copyright exemptions.
3.Each Band’s Director and Drum Majors will do a short interview.
4.We plan to air state-wide and nationally.

2012 Judges

Gary Gilroy

David Fullmer

Gary Arrasmith

Craig Cornish

Joe Roche

John Converse

Eric Willie (Perc)

(Guard)

Our format and general format/guidelines

stay the same year to year

Format:

Festival of Champions is a prelims/finals format contest.

If we have 19 band and under participating, the finalists will be the top score in each class (5 classes) and the next 5 highest scores regardless of class.

If we are 20 bands and over participating, the finalists will be the top score in each

class and the next 7 highest scores regardless of class

10/12 Finalists

The finalists will be the top score in each class (5 Bands) and the next 5/7 highest scores regardless of class. Following the announcement of the finalist bands, the finalist band directors should report to the Racer Room for a drawing for the finals order. There will be a BOA type finals draw. The top 5/6 highest scores regardless of class will draw for the latest 5/6 time slots. The 5/6 lowest prelim scores will draw for the earliest 6 time slots. Finalist score packets will be in the Racer Room. The Racer Room is located on level one of Stewart Stadium (take the elevator on the main concourse down to level one).

If the 2nd place band in any class does NOT qualify for finals competition, these bands will perform in competition starting @ 5:30p.m (they go first in finals-reverse order). If all classes have two bands qualify for finals, there will be no extra finalists added. (the finals schedule will be adjusted) There will be no more than three additional finalists, should four 2nd place bands (2nd place in class) not qualify for finals, the top three scoring of 2nd place (in each class) bands will be in finals.

Following the announcement of the finalist bands, the finalist band directors should report to the Racer Room for a drawing for the finals order. There will be a BOA type finals draw. The top 5/6 highest score regardless of class will draw for the latest 5/6 time slots. The 5/6 lowest prelim scores will draw for the first 5/6 time slots. Finalist score packets will be in the Racer Room. The Racer Room is located on level one of Stewart Stadium (take the elevator on the main concourse down to level one).

Parking and Parking Lots:

When your band arrives at Murray State, please have all vehicles enter the stadium parking lot from Highway 641 (across from Cracker Barrel). All other entrances will be closed during prelims. The stadium parking area is divided with equipment trucks on one side, and cars on the other. This can be less than ideal for parents, but it is safer for the students to keep all cars out of the north end of the lot. Please inform parents they will not be able to park with the buses. The most convenient parking for spectators is behind Regional Special Events Center (RSEC). There is additional spectator parking near Cracker Barrel.

The northeast lot will be used for equipment trucks and student drop off. Inform your drivers that things will be tight--each set of parents want an acre of real estate--This just won't be possible! Please park your equipment vehicles and buses very close together. We need your help to make this work. Buses will be parked off site. Buses will unload and load in the Northeast Parking lot. Unloading and Loading must happen quickly--or we will have a traffic jam. We will provide a bus driver shuttle to and from bus parking. Be sure students unload buses completely.

We will provide dumpsters in the parking lot area. Thanks for helping keeping the parking lot clean. Please have parents cook and serve food in the grass area next to the parking lot. Serving food in the parking lot area creates a safety hazard. Because of the drought, please have a fire extinguisher on site if grilling ( it's still very dry). The band feeding area will be tight. Please be considerate to other bands, the grass area is a common space for all bands to use.

Pit Gate Area:

The north east corner of the stadium/baseball area/pit gate is very congested area. Please refrain from congregating/meeting in this area.

Please do not do a group stretch in the parking lot area. This creates several safety and logistical problems.

Dressing Rooms:

Dressing facilities (bathrooms) will be available in RSEC (next to the stadium-new name CFSB) on the Upper concourse level from 8am-10:30pm. Students are not allowed to hang out in RSEC. Please supervise your students while in RSEC (CFSB). This is not a meeting or rehearsal space. Do not cross the barricades, use only the designated changing area. Let's make sure this new procedure goes smoothly. Additional changing areas are available in the stadium concourse 7:30am-10:30pm

MSU Festival of Champions.pdf New MAP

Complimentary Passes

The Murray State Drum Majors will greet you as your busses enter the parking lot and will give you an information packet, complimentary program, and chaperone/bus driver complimentary tickets. There will be no band guides this year. If you need a tour of the stadium, the MSU Dm's will take you on a guide tour- via golf cart (a 5 minute tour). On arrival, you will receive 1 complimentary pass for each 10 band members + 1 for each bus + 1 Truck Pass (only for one truck). If you have more than one truck, you will need to use chaperone passes for the additional drivers. All Directors and weekly teaching staff listed on your application will get badges. These badges are for staff that teach on a weekly basis. Please clarify for your parents who receives these passes. All others parents/support staff need to purchase tickets. There is no hospitality room for bus drivers and chaperones.

Instructions:

Bands will enter the stadium through the north gate and will exit through the south gate (scoreboard).

Pit equipment and large props will enter from the equipment gate at the northeast end of the stadium. You may use as many personnel necessary to get your pit and props on, but all those people must exit the south gate and enter the stadium from the spectator entrance with a ticket or pass.

The NCAA painted hash marks on the field are at 32 steps from the front and back sidelines. We will tape a second set of high school hash marks at 28 steps for you. We will be using painters tape( due to the new turf). We will try to make sure a complete set of hashes is on the field when your band starts it's performance. It is possible the hashes will come up as you march over them. We will do our best to make sure they stay down. If you have any questions give us a call.

An ambulance will be located at the South gate. Other than the ambulance, there is no “First-Aid Station”.

Lost and Found will be in the ticket booths or in the press box

No one is allowed in the press box..

Concessions will be available from our two professional music fraternities. Please inform your students and parents that Band T-shirts and band related items will be for sale in the concession area.

Band Pictures will not be taken this year.

There are facilities for filling large coolers of water @ the North end of stadium near the

band entrance.

The stadium will be cleared at the conclusion of prelims, immediately following the announcement of prelim awards.

Drum Majors should report to field after Racer Band performs @ prelims 3:45.

CHANGE THIS YEAR
Warm-up areas are behind the stadium. This area has changed. Where “warm-up A” used to be is a parking lot--we will use that area for pit warm-ups. I will take a photo this remodeled area week and send it.

We have guides on the practice field to help direct you to the correct warm-up spots. All warm-ups must take place directly behind the press box. Have brass face away from the stadium. Please enter and exit the warm-up areas on time. There is no water station @ the warm-up field.

If you take your pit to warm-up, stay off grass if muddy/wet. Watch out sprinkler

heads. You will be responsible for any broken sprinkler heads on these fields.

There will be a parking lot area next to your warm-up area for pits’s

A complimentary DVD of your performance will be provided in your score packet. No additional copies are be available (copyright law).

There will be a water station on the south end of stadium as you exit your performance.

Finalist Judging Panel

Several judges will stay on the same sheet for finals. A few will switch (this will give you some new reads). Some judges are comfortable only in one caption. This keeps the panel judging as strong as possible for finals. The final decision on what caption they judge is up to the judging panel (they are the most impartial voice in this discussion).

The percussion and guard judge will do comment tapes only for finals(no scores).

Field rules:

No confetti, gum, sunflower seeds, food or drink(except water), etc. are allowed on the field.

No heat generating source should touch or reflect on the turf. Small vehicles will be allowed on the track, but we will ask you to make wide turns in the grass areas.

Anything on the field with wheels, must have large/wide tires. Most marching equipment has this type wheel.

Be sure all wheel locks are off when moving equipment.

All pit vehicles must have a bib underneath the entire under carriage.

All pit vehicles must be smaller type vehicles (golf carts, 4 wheelers, etc.).

MSU & KMEA provide no assistance in moving your equipment.

You are liable for repair of any damage to the track or field.

Adjudicator Comments and Comment Sheets Distribution:

Adjudication forms, Comment CD, composite sheets, and adjudicator evaluation forms will be distributed in the Racer Room after prelims. Non-finalist packets will be distributed on the track. The packet will also include adjudicator and festival evaluation forms.

Awards:

Prelim awards will be announced after the Racer band performance @ 3:45.

The prelim and finals award ceremonies will be drum majors only.

Best in Class (1st, 2nd , and 3rd in each class), Overall Percussion, and Overall Guard awards will be based on preliminary performances.

Best Visual Performance, Best Music Performance, Best GE, Best Woodwinds, Best Brass will be based on finals performances.

Tickets:

Tickets at the gate will be available on contest day for the following prices:

Adults Children

Under 12 (MSU Student w/ID)

Prelims $13.00 $5.00

Finals $13.00 $5.00

Combination $20.00 $7.00

(Prelims and finals)

Advance Group Ticket Orders:

The Festival of Champions will offer a special group rate for advance orders of twenty (20) or more combination tickets.

20 or more combination tickets for $15.00 each

20 or more Single Session tickets for $10.00 each

This offer is being made for parent group or for schools wishing to bring their junior high/middle school band students, or for bands who wish to observe rather than participate.

Please contact Dennis Johnson to qualify for this reduced rate. We will hold your advance sale tickets at the ticket booth and they may be picked up the day of the event.

John Fannin

270-210-1429(CELL)

My cell is the best way to contact me with any problems or questions